Student Record Policies

 

Rights of Access by Students

In compliance with Public law 93-380, Section 438 (The Buckley Amendment), student grades, records, or personal information may not be given to third persons without written consent of the student.  Permission must be given by the student in order for information in the file to be used as a reference check for any sort of a credit investigation by a third party, and the student must file a declaration to this effect, which will be kept with the student’s file.


1. An adult student may request access to or release of his/her education records maintained by PUAAM. Requests must be in writing on forms provided by the College, or by letter and addressed to the Registrar. The written request must specify the records to which the student desires to access or to be released, to whom it is to be released, and the purpose of the request. PUAAM is obligated to reply to such request within 45 days from the date the request is received.

2. An adult student may also request special letters or copies of documents pertaining to his or her education record, but must pay the cost of producing or reproducing such documents.

3. An adult student may request changes in his or her records. If upon proper showing of evidence there is an error, a change or correction will be made.

4. An adult student may request a hearing regarding changes in his or her records. The request must be in writing addressed to the president of PUAAM and must include the reasons for requesting such a hearing. Upon receipt of the request, a date and time for such a hearing will be arranged and the University representative who will conduct the hearing will be named.

 

Rights of Access by Others

The law provides rights of access to student records be made available to authorized officials of State or Federal agencies when such access is necessary for audit or evaluation of educational programs supported by such agencies.

 

Directory Information

The following is considered by PUAAM to be “Directory Information” within the provisions of Public Law 93-380 and the applicable regulations:

 

Name of student.

Birthplace and birth date of student (for positive identification).

Student’s address and phone number.

Dates of student’s attendance at PUAAM.

Degrees or other awards received by the student.

Major field of study.

Most recent previous educational agency/ institution attended by the student.

The Directory Information may be issued to potential or actual employers, governmental agencies, or other educational institutions by the university, unless PUAAM receives a written objection from the student to the release of such information.

 

Student Records

Student records are maintained on-site for a minimum of five years.  Students may have access to their own personal records during regular business hours upon reasonable notice, but access can only be had in the presence of the duly authorized representative of the President’s or Dean’s office. Each review of a personal file by a student will be noted in the file. Transcripts are available for fifty years.

The following types of records, regarding admissions to attendance, are maintained at PUAAM:

 

Original application for admission and all pertinent documents submitted including verification of transcripts from other colleges or universities attended and recommendation letters.

Scholastic record of courses undertaken, grades received, units and grade points earned.

Changes of status or changes in scholastic program.

Changes of address, place of employment and telephone numbers.

Copies of correspondence, program selections, and special examinations.

An account ledger sheet showing charges for tuition, special fees, and any adjustments of such charges, and payments made on account.

Records of academic or financial probation or suspension.

Records of applications for, or data pertinent to loans or other student financial aid.

If a veteran, eligibility certificate, attendance verifications or certifications.

If an international student, Immigration Naturalization Service documents.

 

Access to Student Records and Rights of Students

PUAAM complies with the Family Education Rights and Privacy Act 1974. This act was designed to protect the privacy of student records and to establish a method for student’s inspection of their own files and records.

Each adult student (18 Years of age or older) may request access to or release of his/her education records maintained by PUAAM. Requests must be in writing on forms provided by the College, or by letter and addressed

to the Registrar.

Students have the right, in the event of affirmed noncompliance with the act, to file a complaint with the Dean of Administration.  If a satisfactory resolution cannot be made with the University, that person has the right to file a complaint with the Department of Education by writing:

Family Policy Compliance Office—U.S. Department of Education

400 Maryland Ave., S.W.

Washington, D.C.  20202-5920

 

Release of Personally Identifiable Records

The law provides that personally identifiable records from a student’s education records, in addition to the “Directory Information “ specified above, may be released without the student’s consent in the following cases:

 

To an authorized official of the U.S. Office of Education or to State educational authorities.

To organized persons in connection with application for or receipt of financial aid.

To an organization conducting studies for, or in behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive test administering student aid programs.

To accrediting organizations to carry out their accrediting functions.

In compliance with a judicial order or pursuant to any lawfully issued subpoena, upon condition that the student is notified of all such orders or subpoenas in advance of compliance therewith by the University.

To other school officials, including instructors, within the PUAAM organization who have been determined by PUAAM to have a legitimate educational interest.

To appropriate persons in connection with an emergency, if knowledge of such information is necessary to protect the health or safety of the student or other persons.

 

In each of the above instances, the name of the individual or organization to which information, other than “Directory Information,” is given will be recorded in the student’s file.

 

Bureau for Private Postsecondary Education

Piedmont encourages students who have additional questions regarding this catalog or this institution to contact the Bureau for Private Postsecondary Education  

Mailing Address:
Bureau for Private Postsecondary Education
P.O. Box 980818
West Sacramento, CA 95798-0818

Physical Address:
Bureau for Private Postsecondary Education
2535 Capitol Oaks Drive, Suite 400
Sacramento California, 95833

 

Student Services

Facilities and Equipment Provided

The University maintains four classrooms, large sanctuary, conference room, two clinic treatment rooms with three tables each, herbal pharmacy, and offices. All equipment and materials are provided.

 

Library and Multimedia Center

Students with a valid PUAAM ID card may use any of the University’s library facilities. The PUAAM library collection is comprised of books and journals. Students also may access information at other universities. PUAAM also contains up-to-date hardware and software including a color printer, laser printer, CD ROM players and multimedia software.  Furthermore, the PUAAM Library computer has the ability to connect to various libraries around the world. 

The PUAAM subscribes to LOC that will allow the PUAAM members (faculty, administrators, staff, and students) to do research and studies in Acupuncture and Western medicine.

 

Housing

The University has a limited amount of dormitory facilities under its control. The Dean of Students may assist in finding suitable housing in the area.

 

Health Requirement

Since there will be clinical labs required for all students seeking a degree, students are asked after admission to demonstrate that they have received all necessary vaccinations for immunization against polio, diphtheria, measles, rubella, tetanus, and that they are free of tuberculosis. In addition, each student must demonstrate evidence of involvement in an active medical insurance policy while in attendance at the university.

 

Study Groups

Study groups can be very valuable in the learning process, and are encouraged and overseen by PUAAM. They can provide support, discipline, and ready feedback. Study groups are most effective for discussing the material before class, discussing concepts after class, outlining, and reviewing practice exams. The exchange of ideas in the intimate environment of a small group of peers is helpful in understanding complex concepts. People learn in different ways and at different rates.  School studies groups help develop the collaborative skills needed to succeed in practice.

 

Student Counseling

PUAAM offers student counseling from 2:00 PM~5:00 PM, Monday through Friday. All PUAAM students are able to receive counsel about any subject such as academic, financial, and course advising.

** If students cannot come during regular counseling time, please make an appointment.

 

Student Assistance by the Dean of Students

The Dean of Students provides assistance to students directly or through referral. Direct services offered by the Dean include: letters of recommendation, explanation of policies and procedures relating to student records, admission policies, evaluation & credentials, transfer credit, academic probation, disqualification and disciplinary matters, publication of class schedules and approval of academic petitions. The Dean is involved with the administration of College discipline, the planning and development of curriculum and degree programs.

 

The Student Right–to-Know and Campus Security Act

In response to Title 11 of Public Law 101-542, The Student Right-to-Know and Campus Security Act, signed into law in November, 1990, PUAAM hereby makes the following information available to all members of PUAAM community:

 

All emergencies occurring at PUAAM centers should be reported immediately to the Dean of Students or, in the    absence of the Dean of Students, his or her designee.

2It is the policy of PUAAM that any person within the University community witnessing criminal activity is honor bound to report this activity to the Dean of Students.  The center Director is honor bound to report crimes occurring on campus to the appropriate police agencies.


PUAAM seeks to inform students and employees about campus security procedures through formal notification in writing, and periodically and informally in campus newsletters.  The University administration encourages all members of the community to develop security awareness.  They encourage people to take action and be responsible for their own security and for others by notifying University Dean of Students of any risk to the security of the University environment.

Students are hereby notified that the following statistics reflect conditions at PUAAM during the calendar year: no murders, no rapes, no robberies, no aggravated assaults, no burglaries, and no motor vehicle thefts.

Students are hereby notified that the following statistics reflect conditions at PUAAM during the calendar year: no arrests for liquor law violation, no arrests for drug abuse violations, no arrests for weapons possessions.

   

Policy on Campus Crimes

It is the policy of the college to encourage the accurate and prompt reporting of all crimes on campus. The following guidelines have been set up to protect students, faculty and employees of PUAAM:

To possess firearms or other weapons is not allowed on campus or at any college sponsored event.

Any event of vandalism, violence or fighting should be reported immediately to an administrative official.

Cars should be locked when parked in the parking lot.

Any unidentified individuals noted loitering on the campus or in the parking lot should be immediately reported to an administration official.

Never leave personal property unattended in an office, classroom or other location.

 

Drug-Free Policy

The Drug-Free Schools and Communities Act Amendments of 1989 require notice to each student and employee of campus standards of conduct on the abuse of alcohol and illegal drugs, the legal actions which apply, possible health risks, and available counseling and support programs.

Under this law, PUAAM is committed to upholding a drug free-working environment, one conducive to promoting wellness and positive self-development of all members of its community.  In keeping with this objective, PUAAM will ensure that all of its workplaces are safe and free from the problems and risks associated with the unauthorized use and abuse of alcohol and the illegal use and abuse of drugs.

 

Sexual Harassment

It is the policy of PUAAM that sexual harassment of employees and students is unacceptable and will not be tolerated.  Theses policy statements are directed towards all forms of sexual harassment among peers and co-workers, supervisors and subordinates, and faculties and students.

Since sexual harassment is a violation of law (Title IX of the Educational Amendments of 1972), PUAAM is committed to creating and maintaining a community in which students, faculty and administrative and academic staff can work together in an atmosphere free of all forms of harassment including sexual harassment.

 

Definition of Sexual Harassment

For general policy purposes, sexual harassment maybe described as unwelcome sexual advances, requests for sexual favors, and other physical and expressive behavior of a sexual nature whereby: (a) submission to such conduct is made either explicitly or implied for condition of an individual’s employment or education; (b) submission or rejection of such conduct has the purpose or effect of substantially interfering with an individual’s academic or professional performance or creating an intimidating, hostile or demeaning employment or educational environment.

It includes, but is not limited to : (a) Unsolicited oral, written, physical and/or visual contact with sexual overtones such as suggestive or obscene letters, notes and invitations, jokes, slurs, comments, epithets, touching, assault, impeding movement, patting or pinching, leering, gestures, display of sexually suggestive objects, pictures, posters.

 

Sexual Assault Victims Policy

It is the policy of PUAAM to provide a healthy and safe environment for students to learn, faculty to teach, and staff to perform. Fundamental to this policy is the belief that safety is a daily habit and individual responsibility is essential for creating and entering a safe, non-threatening environment.

Avoidance of injury and prevention of bodily harm such as sexual assault is another primary goal. It is the policy of PUAAM that all victims of sexual assault committed on campus grounds shall receive treatment and information. PUAAM will explore all reported incidents and take proper action to protect the rights of the victim.

PUAAM has minimal access to provide emergency treatment to sexual assault victims.  The victim, therefore, will need to use public services such as 911 Emergency services, public counseling services such as the Rape Crisis Hot line, the local Police Department or the County Sheriff’s office for law enforcement services, and the County District Attorney’s Office or local legal aid societies for information about their legal rights for criminal or civil prosecution All reports of incidents or requests for information from victims of sexual assault are confidential and will be kept in a locked file in the Dean’s office.  Access to these files will be restricted to the Chief Executive Officer, the Dean, the victim and law enforcement officials.

Following are guidelines for victims of sexual assault at or on the grounds of PUAAM:

 

Immediately:

        1. School official calls 911 and requests emergency services, if needed.

        2. Report the incident to the local Police Department.

        3. Get medical treatment for injuries.

        4. Notify school officials of the incident--Report to the Dean or President of the College.

Post-incident:

        5. File a written report with the school administration.

        6. Call Rape Hot line and discuss the incident.

        7. Schedule a post-trauma counseling session as needed.

 

Student Conduct and Discipline Policies

Student Grievance Process

 

In all matters, the University will provide the student the right to file a grievance according to the procedures that follow:

 

Classroom Related Issues:

Speak with the responsible faculty member first.

If the issue cannot be resolved with the responsible faculty, a written complaint to the Dean of Student must be filed.

If the issue is not resolved satisfactorily, the student may appeal to the Grievance Committee, which is composed of one faculty member, one student, and the Chief academic Officer. The decision of the committee is final.

 

Administrative Related Issues:

Speak with the administrative officer involved.

If the issue is not resolved, a grievance must be filed in writing to the Dean of Administration.

If the issue is not resolved to the student’s satisfaction, it may be brought to the President. All decisions made by the President are final.  If the student is still not satisfied with the final decision, he or she may bring the problem to State Council.

 

Any questions, problems, or complaints which have not been satisfactorily answered or resolved by PU may be directed to the:

Bureau for Private Postsecondary Education (BPPE)

Web site: www.bppe.ca.gov

2535 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833

P. O. Box 980818, West Sacramento, CA 95798-0818

Telephone: (916) 431-6959, Fax: (916) 263-1897    Toll free: (888) 370-7589   

           

Or may also be addressed to the:

California Acupuncture Board (CAB)

Web site: www.acupuncture.ca.gov

1747 North Market Boulevard, Suite 180, Sacramento, CA 95834

Telephone: (916) 515-5200, Fax: (916) 928-2204

 

Ethical Principles and Practices

Students are expected to conduct themselves responsibly and to abide by the regulations of PUAAM, which reflects upon themselves and the University in terms of morality, honor and good citizenship.  It is the responsibility of students to uphold academic honesty and integrity and show their commitment to the goals of the University through their conduct and behavior.

Any form of academic dishonesty or inappropriate conduct by a student or applicant may result in PUAAM imposing penalties as deemed proper, ranging from warning to dismissal. Any such disciplinary action will follow the procedures of due process.

Due process requires a student be notified in writing about the charges against them.  The student is to be given a fair opportunity to refute the charges and the ability to appeal any decision.

 

Academic Dishonesty

Any form of academic dishonesty reveals a serious lack of personal academic integrity and detracts from a student’s quality education. Furthermore, academic dishonesty is a gross violation of college policy.

Faculty will make every reasonable effort to foster honest academic conduct. If the faculty member believes there is evidence of academic dishonesty by a student, it is the faculty member’s responsibility to take action against the student.  Faculty members should notify their classes of the ethical standards needed in their courses and the permissive procedures in class work and examination, preferably in the course outline shared with students.

Academic dishonesty is considered as any form of cheating, plagiarism or attempt to gain credit for academic work through fraudulent, deceptive or dishonest means. The following definitions are not intended to be all-inclusive:

Cheating--The intentional use or attempt to use unauthorized materials, information or study aids in any academic exercise such as copying from another person’s exam; submitting work previously presented in another course; using sources or materials not allowed by the instructor in an examination; altering grading materials; sitting for an examination by a surrogate or acting as surrogate; or any act which defrauds the results of the academic process.

Plagiarism--Taking the ideas, words, or specific concepts of another and offering them as one’s own without giving credit to the source such as the word for word use of another’s material without the proper citation of the source; and paraphrasing information from another’s work without the proper reference.

 

Sanctions

The faculty is responsible for deciding the academic sanction to be applied to any student involved in individual incidents of cheating or plagiarism.

A decision to place a student on probation, suspension, or dismissal is determined by a Hearing Committee in matters of repeated cheating or plagiarism or matters of serious violations in student conduct.  If a student believes that he or she has been wrongfully charged or penalized, the student may appeal the decision to the Student Conduct Appeals Committee.

 

Reason for Probation, Suspension, and Dismissal of Students

Following the procedures consistent with due process, student may be placed on probation, suspended or dismissed, or given a lesser sanction for any of the following:

Cheating or plagiarism.

Forgery, change of PUAAM documents, or knowingly providing false information.

Disruption of the educational or administrative process of PUAAM.

Physical abuse or destruction of PUAAM property; physical abuse or threat of abuse to student, PUAAM Employees and/or their families.

All other actions in violation of law, violating the purpose of PUAAM or the rights of those who comprise PUAAM.

 

Hearing Committee

When repeated instances of academic dishonesty are reported or the student is accused of a serious violation of conduct, the student may be subject to dismissal from PUAAM, or some lesser sanction.  Any student accused is guaranteed an unbiased hearing before disciplinary action is taken and has the right to appeal an unfavorable decision.

 

Upon Committee hearing, specific penalties that might be considered are:

Review - No action

Warning

Requirement that the work be repeated

Reduction of grade on specific work in question

A failing grade for the work in question, or for the entire course.